Create a Share
This is the good part. Pick your tags, get a link, and send it to anyone. They subscribe in one tap and your events show up on their calendar.
How it works: A share is a link that contains a live calendar feed of your tagged events. When someone subscribes to it, those events show up on their calendar automatically. When you update an event, their calendar updates too. They don't need to download Capacitly or create an account.
Steps
- Open the Capacitly app on your phone.
- Tap the Share Icon in the top right.
- Tap the + button to create a new share.
- Name your share. This name shows up on your recipients' calendar, so keep it clear. Something like "Soccer Schedule" or "Baseball Carpool" works great. The description field is private and only visible to you.
- Select the tags you want to include. Only events with these tags will appear in the share. Pick as many or as few as you want.
- Tap Create.
- Tap Share to copy the link or send it directly via text, email, or whatever works.
That's it. You've just set up selective calendar sharing. The person you sent the link to can subscribe in one tap and your tagged events will appear on their calendar.
Tip: If the person you're sharing with isn't sure how to subscribe, send them to our Calendar Subscription Guides. We've got instructions for different phones and calendar apps.
What the Recipient Sees
When someone taps your share link, their phone will ask if they want to subscribe to a calendar. They tap yes and the events start showing up in whatever calendar app they already use. Google Calendar, Apple Calendar, Microsoft Outlook, Samsung Calendar, you name it.
They only see the events that match the tags you chose for their share. Your work meetings, personal appointments, and anything else that isn't tagged for them stays completely private.
Creating Multiple Shares
You can create as many shares as you need. Each one gets its own link and its own set of tags. Here's what a typical family setup might look like:
Grandma & Grandpa
Tags: Soccer, Baseball, School Events, Family Stuff
Babysitter
Tags: Babysitter Nights
Baseball Carpool
Tags: Baseball
Aunt Linda (Reunion Planning)
Tags: Family Stuff
Editing or Revoking a Share
- Tap the Share Icon in the top right.
- Tap the share you want to change.
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From here you can:
- Edit Tags to change which events are included
- Regenerate Pin to make an inactive share active again with a new pin. Anyone you want to have access will need the updated link, so be sure to send it out after regenerating.
- Revoke Access to shut the share off entirely. All recipients will lose access and their calendars will stop updating. You can reactivate it later by regenerating the pin.
- Delete Share to remove the share permanently. Recipients will lose access and the link will stop working. This cannot be undone.
Changes update automatically. When you add new events and tag them, they show up in the relevant shares on their own. When you change a game time, the recipient's calendar updates. You don't have to resend the link or notify anyone. The calendar feed handles it.
You're all set!
You've connected your calendar, created tags, tagged your events, and shared your schedule. From here on out, just manage your calendar like you normally would. Tag new events as they come in and Capacitly takes care of the rest.
Need Help?
If you get stuck or something isn't working right, don't worry. Head over to our Contact page and we'll help you get it sorted out.
If you spot a mistake or something looks out of date in these guides, we'd love to know. Just drop us a note on the Contact page and we'll get it fixed.